Executive Assistant

Based in Melbourne, the Executive Assistant is responsible for providing a range of generalist administrative support services to the Austroads Chief Executive (CE).

Austroads comprises several business activities, including the core Austroads work program, the National
Exchange of Vehicle and Driver Information System (NEVDIS), and Transport Certification Australia
(TCA).

The role is responsible for:

• Providing high level executive support and secretarial assistance to the CE, including preparation anddissemination of correspondence, diary management, communication management and coordinationof meetings.
• Providing administrative support for the monthly Austroads Executive Group (AEG) meetings, including organising meetings, collating, reviewing and distributing papers, and managing minutes and actions.
• Assisting with provision of administration support for the Board Risk Management Committee, including organising meetings, collating, reviewing and distributing papers, and managing minutes and actions.
• Providing administrative support for the IT Strategy and Architecture Review Board or equivalent, including organising meetings, collating, reviewing and distributing papers, and managing minutes and actions.
• Assisting with the preparation and distribution of other risk papers to the AEG and Board as required.
• Providing assistance, advice, and support for Austroads general managers.
• Assisting the Sydney Office Manager with the preparation, coordination and dissemination of the Board papers.
• Preparing correspondence and reports for the CE as required.
• Coordinating internal executive management meetings, including preparation and dissemination o fpapers and minutes.
• Managing travel and accommodation for the CE.
• Undertaking executive assistant and administrative duties as required.

Qualifications, Knowledge, and Experience:

The Executive Assistant will possess:

• Significant experience supporting a CE, preferably in a government or other highly regulated environment.
• Strong stakeholder engagement skills and the ability to influence others.
• Excellent working knowledge of the Microsoft suite.
• Proven ability to work independently and a capacity to meet challenges through the application of personal initiative and development of innovative options and solutions.
• A knowledge of government decision-making processes and procedures would be highly regarded.

Personal qualities:

A successful candidate will need to present a professional image and build strong relationships across the enterprise. Specifically, the role requires:

• Highly developed analytical and problem-solving skills, including strong conceptual skills, the ability to apply sound judgement to complex policy challenges and knowledge of government decision making processes and procedures.
• The ability to determine work priorities and complete concurrent tasks and projects to a high standard within strict deadlines.
• Highly developed written and oral communication skills, as well as negotiation and interpersonal skills, including the ability to consult, liaise and influence, conduct high level and sensitive negotiations and the ability to build working relationships across various organisations.
• A service focused approach.
• Strong networking and teamworking skill.
• Strong attention to detail.
• Commitment to ongoing professional development and learning.
• Professional ethics and integrity.
• Comfort working in an environment which is constantly evolving.

View a copy of the position description

For more information or to express interest in this role, please use our online form to contact our Human Resources Manager.