Effective for all Applicants for IAP Certification lodging applications or IAP Service Providers seeking additional or changed services after 1 July 2010

Certification Process

The stages involved in obtaining certification, endorsement to use a specific type of in-vehicle unit (IVU), and assessment of a self declaration input device (SDID) and/or alternative to the SDID[1] are as follows:

  • The applicant lodges a completed application with TCA
  • The applicant completes the prescribed certification checklist – a detailed questionnaire relating to the IAP Service Provider's system(s), IVU(s), and SDID and/or alternative to the SDID
  • TCA undertakes testing
  • TCA undertakes a risk focused review
    • The above two stages may be undertaken in parallel on both the IAP Service Provider's system(s), IVU(s), and its SDID and/or alternative to the SDID
  • Certification – finalising and signing of the TCA/IAP Service Provider Certification Agreement between the applicant and TCA

As the applicant successfully completes each stage, it will then progress to the next stage until the process is complete and certification is achieved. TCA will determine, in an exhaustive evaluation, whether the applicant has successfully completed each stage before progressing to the next.

Cost of Certification

It is expected that the costs to TCA for the certification of one IAP Service Provider system, the associated endorsement to use a specific type of IVU and the assessment of a SDID or alternative to the SDID will be in the region of $289,470 (including GST). This is for the current IAP parameter set of spatial, temporal and speed compliance and the self-declaration function which allows for vehicle configuration, total combination mass and a comments field. Costs, or components of costs, are payable at each stage, these are detailed in Table 1.

If it is necessary for an applicant to repeat any of the stages of the certification process, TCA reserves the right to charge an additional cost. The cost for each repeat of a stage will depend on the level of remedial action required.

An applicant can withdraw from the certification process at any time with no further cost liability beyond that which has already been accrued.

Table 1: Certification of an IAP Service Provider System with one IVU Endorsement and one SDID assessment - Break Down by Stages*

 Stage Cost component
($)
Payable
Certification of an IAP Service Provider System Endorsement of an IVU Assessment of a SDID
or alternative
Application $25,160.00     On submission of completed application
Checklist $14,930.00 $11,940.00 $2,990.00 On submission of completed  Checklist


Testing
$83,390.00 $68,230.00 $11,990.00 Estimate on commencement of the testing stageBalance at completion or as credit limit reached
Risk focused review  $36,510.00 $4,310.00 $1,080.00 Estimate on commencement of the risk focused review stageBalance at completion or as credit limit reached
Certification [2]  $28,940.00     Prior to executing TCA/IAP Service Provider Certification Agreement
TOTAL $188,930.00 $84,480.00 $16,060.00     $289,470.00

* Figures include GST

▲ For cost of a previously type approved IVU, refer note [3].

Certification of an IAP Service Provider system

The certification process assesses the capability of an applicant's system (i.e. back office) to meet the IAP Functional and Technical Specification, and the applicant's suitability from a financial, legal and prudential perspective.

Certification applies to one IAP Service Provider system (i.e. back office). If an applicant or existing IAP Service Provider wishes to operate additional IAP Service Provider systems, each system will require separate certification.

Endorsement of a specific IVU

Each applicant will require endorsement of at least one specific type of IVU before it can commence operation as an IAP Service Provider. Endorsement of one type of IVU is part of the overall certification process for a new applicant.

If existing IAP Service Providers wish to utilise an additional IVU type, then they will need to seek endorsement for it. This will test the IVU against the IAP Functional and Technical Specification and the ability of the IAP Service Provider to integrate the IVU into its IAP Service Provider system, including the testing stage[3].

If the proposed additional IVU type has been previously type approved for use by another IAP Service Provider, TCA may recognise aspects of that prior approval and reduce the cost accordingly. Depending on the commercial arrangements applying to that IVU type, this may require the agreement of the IAP Service Provider that previously gained approval for the unit.

Table 2 sets out the estimated costs to TCA of providing endorsement.

Assessment of a specific SDID

Each applicant will require assessment of a SDID and/or alternative to the SDID before it can commence operations as an IAP Service Provider. Assessment of one SDID or alternative to the SDID is part of the overall certification process for a new applicant.

The SDID is used by the transport operator and/or its nominated representative to self declare data into the IVU.

Table 2 sets out the estimated costs to TCA of assessing one SDID or alternative to the SDID.

Endorsement of a specific Trailer Identification Device

Because of the variability of Trailer Identification Devices (TIDs), it is difficult to estimate the cost of endorsement.

If an applicant wishes to submit a TID for endorsement, TCA will provide the applicant with a non-binding, indicative quote for the endorsement process.

Certification of additional IAP Service Provider systems

If an applicant or existing IAP Service Provider seeks certification for an additional IAP Service Provider system with or without an associated endorsement of a specific type of IVU, the actual cost for certification of an additional IAP Service Provider system will apply. Endorsement to use additional specific types of IVUs and the assessment of SDIDs or alternatives are dealt with separately.

Table 2 sets out the estimated costs of providing certification of an additional IAP Service Provider system.

Changes to an already-certified IAP Service Provider system or an endorsed specific IVU

The hardware or software of an IAP Service Provider system cannot be changed without the prior written approval of TCA. Similarly, changes to a type-approved IVU or an assessed SDID or alternative to the SDID also require the prior written approval of TCA. The cost for issuing an updated endorsement of a specific type of IVU, or the re-assessment of a SDID or alternative, if any, will depend on the extent of evaluation and retesting involved. If requested TCA will provide a non-binding indicative quote.

Certification for additional IAP parameters

It is possible that further IAP applications will be added in the future. These may involve monitoring of additional parameters (e.g. on-board mass) or self-declaration functions beyond the current IAP set. IAP Service Providers will require re-certification for each additional IAP parameter or self-declaration function.

The cost for certification of additional IAP parameters, self-declaration functions or other functionality (e.g. interoperable trailer identification) will be determined by TCA as and when TCA instigates any such additions. TCA will consult with IAP Service Providers concerning the impact of any additional IAP parameters, self-declaration functions and charges, before the cost is established.

Table 2 — Price Schedule for Certifications, Endorsements and Assessments*

Item Cost ($)
Certification of an IAP Service Provider system and assessment of SDID or alternative (Total from Table 1)  $204,990.00
Endorsement of a specific type of IVU (Total from Table 1)  $84,480.00
Endorsement of an additional specific type of IVU Case-by-case to a maximum amount of
of $84,480.00
Certification of an additional IAP Service Provider system $188,930.00
Assessment of an additional SDID or alternative to the SDID $16,060.00
Re-certification of an IAP Service Provider system
Issuing an updated endorsement of a specific type of IVU (i.e. re-certification) 
Case-by-case
Certification of additional IAP parameters,  self-declaration function or other functionality Subject to consultation

* Figures include GST and are rounded to the nearest $10.

Summary

In summary, an applicant seeking to operate as an IAP Service Provider must achieve certification and at least one endorsement of a type-approved IVU and one assessment of a SDID or alternative to the SDID before it can commence operations in the provision of IAP services. These are obtained in parallel.

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[1] An IAP Service Provider may facilitate, as an alternative to SDID use, the entry of self declared data directly to the IAP Service Provider's system by the transport operator, subject to the approval of TCA. An IAP Service Provider may offer a transport operator access to both facilities.

[2] The cost associated with the Certification Stage is relatively minor and is included in the Risk focused review Stage component of the cost.

[3] A cost for IVU type-approval will be established on a cost recovery basis. The level of the cost will depend on the extent and nature of testing that is required. If requested, TCA will provide a non-binding, indicative quote for the type-approval process. Once type-approval has been obtained, an IAP Service Provider that wishes to use this unit would only require endorsement confirming that the type-approved IVU can be integrated into its back office systems. This process will include the testing stage. The cost for endorsement of an already type-approved IVU will be determined by TCA on a cost recovery basis. The level of the cost will depend on the extent of testing required to establish that the IAP Service Provider applying for the endorsement can successfully integrate the type-approved IVU.