Procurement Administrator

This position is based in the Austroads Melbourne office.

The Procurement Administrator provides contract and tender administration and non‑advisory legal support to the legal team, contributing to the effective management of legal, contractual and compliance risks across Austroads.

The role focuses on contract administration, tender and procurement process support and initiation and management of legal documentation, enabling legal counsel to concentrate on higher‑risk, strategic and advisory work.

Major responsibilities/accountabilities

The role is responsible for:

• Contract and Procurement Support
  • Managing tender and contract administration processes, including document preparation, tracking, filing and lifecycle management.
  • Supporting contract execution and variations, maintaining contract registers and key records.
  • Coordinating with procurement and business stakeholders to ensure consistency and compliance with internal processes.
  • Assisting with panels, vendor onboarding and contract close-out activities.
• Legal Team Support
  • Providing general administrative and operational support to the legal team.
  • Formatting and maintaining legal documents, templates and precedents.
• Governance, Compliance and Privacy Support
  • Supporting uplift and maintenance of privacy, data governance and other compliance documentation.
  • Register maintenance (e.g. contracts, compliance obligations, legal matters).
  • Supporting internal stakeholders with administering compliance processes.
• Risk and Due Diligence Support (Developing Capability)
  • Supporting vendor due diligence processes, including information collation and issue tracking.
• General
  • Maintaining and adhering to Quality Systems, policies and procedures.
  • Other duties as directed, consistent with the role.
  • Contributing to continuous improvement, identifying ways to enhance value for our members and the public.
  • Other duties as directed.

Qualifications, knowledge, and experience

The Procurement Administrator will possess:

• Experience in a procurement administration, contract administration, procurement, or legal support role.
• Demonstrated experience managing documentation, registers and administrative processes with a high degree of accuracy.
• Familiarity with tendering and contract lifecycle management processes.
• Knowledge of governance, privacy or compliance environments (desirable).

No formal qualifications required.

Personal qualities

The incumbent will need to present a professional image and build a strong relationship across the enterprise. Specifically, the role requires:

• Strong attention to detail, writing and organisational skills.
• A positive attitude with a willingness to “step in” and solve issues proactively and collaboratively.
• Ability to manage competing priorities and work autonomously.
• Sound judgement and awareness of role boundaries (non‑advisory).
• Commitment to continuous improvement and learning.
• High standards of integrity, confidentiality and accountability.

Apply for the Procurement Administrator position.

View a copy of the position description