Project Coordinator

Austroads is seeking a Project Coordinator to provide coordination and support in the delivery and management of concepts that are being managed through the Funnel. Based in the Austroads Melbourne office, the position will support the Strategic Engagement and Performance (SEP) managers in the delivery of the SEP Work Program.

Major responsibilities/accountabilities

The role is responsible for:

• Administratively supporting projects managed within the Strategic Engagement and Performance team, including initiatives within the Scoping and Innovation Panel.
• Delivering effective project management support, with a focus on:
• organising and coordinating meetings, preparing meeting packs, coordinating input from stakeholders.
• accurately recording agreed outcomes and actions from meetings and workshops.
• capturing stakeholder feedback and requirements.
• analysing and disseminating information for status and maintenance of activities and preparing and distributing online actions.
• Stakeholder management, including establishing effective working relationships and managing multiple matters that may arise, being able to respond effectively and action, escalate where required.
• Coordination activities including:
  • emails and correspondence, administrative and coordination.
  • preparation of papers and documents using standard templates.
  • assisting with procurement documentation and contract management.
  • assisting with the planning of meetings and management of workshops.
• Managing reporting using Austroads project management tools and processes within the Project Management Framework (PMF).
• Day-to-day management of objectives and milestones to ensure projects are delivered on time and on budget.
• Undertaking day-to-day administrative requirements and assisting with other Austroads activities as required.
• Contributing to continual improvement, identifying ways to enhance value for our members and the public.
• Maintaining and adhere to Quality Systems processes and procedures associated with the role.
• Other duties as directed.

Qualifications, knowledge, and experience

The Project Coordinator will possess:

• A thorough understanding of project and program management frameworks and methodologies, with a demonstrated ability to apply program management principles.
• Strong administrative management skills.
• Proven ability to work independently and a capacity to meet challenges through the application of personal initiative and development of innovative options and solutions.
• A knowledge of government decision making processes and procedures would be highly regarded.

Personal qualities

A successful candidate will need to present a professional image and build strong relationships across the enterprise. Specifically, the role requires:

• Highly developed written and oral communication skills, as well as negotiation and interpersonal skills, including the ability to consult, liaise and influence, conduct high level and sensitive negotiations and the ability to build working relationships across various organisations.
• Highly developed organisation skills, and to work with competing priorities.
• The ability to determine work priorities and complete concurrent tasks and projects to a high standard within strict deadlines.
• Strong analytical and problem-solving skills, including strong conceptual skills, the ability to apply sound judgement to complex policy challenges and knowledge of government decision making processes and procedures.
• Can-do attitude and willingness to learn.
• Strong networking and teamworking skills.
• Strong attention to detail.
• Professional ethics and integrity.
• Comfort working in an environment which is constantly evolving.

View a copy of the position description

For more information or to express interest in this role, please use our online form to contact our Human Resources Manager.